Memorizing the 47 processes of the PMBOK has been an absolute nightmare for me, and it has been the hardest thing in preparing for this whole exam. Practice questions that I encounter emphasize the need to not only know the 47 processes, but their inputs, tools and outputs as well. In this post, I’m describing the way I have tried memorizing these 47 processes, and more or less succeeded in it.
5 Process Groups x 10 Knowledge Areas
The first thing to remember is the basic structure, which they have split into 5 process groups x 10 knowledge areas whose intersection contain the 47 process areas. You can see that in the image below.
Process Groups are the easiest to memorize, and anyone working in IT will know that a project goes through the following give process groups or stages:
- Monitor and Control
Knowledge Areas are a little harder to memorize, and I use the mnemonic IST CQH CRPS to remember these.
- Human Resources
- Stakeholder Management
This is the hardest of course, and how I memorized them is by creating this Google Spreadsheet where the first thing I do is write the 5 process groups as row headers, and the 10 knowledge areas as the column headers.
The first row (Initiate process group) has only two processes the Develop Project Charter, and the Identify Stakeholder so I write that first.
Then I jump to the last row (Close process group) which also has just two processes so I write them next — Close Project or Phase, and Close Procurements which is the last process.
Since I’m on Close Procurements, I finish filling the Procurements process area, which is neat and tidy with four processes in the last four columns.
Stakeholder Management is right next to it with a similar structure, and 4 processes so I fill that next.
These two are the only KAs with 4 cells filled. And Initiate is only one with all five filled so I do that next.
Quality and Communication have three cells filled, and are very similar so I do that next.
The remaining ones have just two cells filled, and in this HR is unique in that you don’t have any process in Control so I do that next. I use ADM to remember what to fill in Execute HR – Acquire Team, Develop Team, Manage Team.
Then do the Risk, and finally go to the start, and fill out Scope, Time and Cost. This is one way to do it, and it is a crazy way I know but it more or less works for me, and I hope gives you an idea to develop a similar method to memorize these yourself.